Presenter Policies

Contracts

Each presenter included on a proposal selected for presentation at the Conference must sign an individual contract with the Conference management company – even if no honorarium is offered. A sample contract is included in the Proposal Submission Guidelines. The contract outlines all of the specifics of the presentation, including the date and time, assigned room and its set up, audio visual equipment included, a video recording release, and other binding provisions. Contract language is standard for all presenters and wording cannot be revised. Before submitting a proposal, please be certain that you are able to sign such a contract if your proposal is selected.

 

Presentation Substitutions & Cancellations

Complimentary conference registrations are non-transferable.  If a presenter change is desired, a written request must be completed on the official Presenter Update Form and reviewed by the Conference committee.  If approved, the previous presenter’s contract will be voided and a contract issued to the new presenter.  If the proposed presenter is not approved, the presentation will be cancelled.


Registration

All accepted presenters receive a complimentary Full Conference Registration.  Do not register for the Conference prior to learning the acceptance status of your proposal.

 

Hotel Reservations

A number of hotel rooms are set aside specifically for presenters and may be accessed after the complimentary registration has been assigned. Do not reserve a hotel room prior to learning the acceptance status of your proposal.

 

Hotel cancellations or changes to an existing hotel reservation, may be requested by submitting the official Presenter Hotel Cancellation or Adjustment Request Form.

Please note that cancellations are deemed eligible for a refund based on the date the cancellation form is submitted. Phone calls and emails are not acceptable forms of notification.

 

Hotel Reservation Refunds

Paid hotel reservations for presenters are subject to the same refund policies as all attendees. See below for further details:

 

The conference cancellation policy applies to full reservation cancellations as well as each individual night cancelled when reducing a hotel stay. Refunds are granted for presenter  hotel reservations, based on the following sliding scale:

 

Cancellation Received  

Amount Refunded

Within 7 days of purchase                   

100% Refund - Buyer's Remorse

May - September

90% Refund   

October - November

75% Refund                       

December           

50% Refund   

January - February

No Refund   






 

 

 

Please note that cancellations are deemed eligible for a refund based on the date the cancellation form is submitted. Phone calls and emails are not acceptable forms of notification.

 

 

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