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What are the conference PRESENTER policies?

Contracts

  • Each presenter included on a proposal selected for presentation at the Conference must sign an individual contract with the Conference management company – even if no honorarium is offered.

  • A sample contract is included in the Proposal Submission Guidelines. The contract outlines all of the specifics of the presentation, including the date and time, assigned room and its set up, audio visual equipment included, a video recording release, and other binding provisions. Contract language is standard for all presenters and wording cannot be revised. 

  • Before submitting a proposal, please be certain that you are able to sign such a contract if your proposal is selected.


Presentation Substitutions & Cancellations

  • Complimentary conference registrations are non-transferable.

  • If a presenter change is desired, a written request must be completed on the official Presenter Update Form and reviewed by the Conference committee.

  • If approved, the previous presenter’s contract will be voided and a contract issued to the new presenter.

  • If the proposed presenter is not approved, the presentation will be cancelled.


Registration

  • All accepted presenters receive a complimentary Full Conference Registration.

  • Do not register for the Conference prior to learning the acceptance status of your proposal.


Hotel Reservations

  • A number of hotel rooms are set aside specifically for presenters and may be accessed after the complimentary registration has been assigned.

  • Do not reserve a hotel room prior to learning the acceptance status of your proposal.

  • Hotel cancellations or changes to an existing hotel reservation, may be requested by submitting the official Presenter Hotel Cancellation or Adjustment Request Form.

  • Please note that cancellations are deemed eligible for a refund based on the date the cancellation form is submitted. Phone calls and emails are not acceptable forms of notification.


Hotel Reservation Refunds

  • The conference cancellation policy applies to full reservation cancellations as well as each individual night cancelled when reducing a hotel stay. Refunds are granted for presenter hotel reservations, based on the following sliding scale:


           Cancellation Received                             
Amount Refunded
           Within 7 days of purchase                          100% Refund - Buyer's Remorse
           May - September                                       90% Refund
           October - November                                  75% Refund
           December                                                 50% Refund
           January - February                                    No Refund

  • Please note that cancellations are deemed eligible for a refund based on the date the cancellation form is submitted. Phone calls and emails are not acceptable forms of notification.

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